One-Day Practical Training Programme for Procurement Officers, Accountants, Administrative Officers, and Public Sector Managers
Learn How to Plan Procurement Activities Efficiently and Ensure Compliance with Government Procurement Guidelines
Procurement Planning is the foundation of a successful procurement system. Effective planning helps government institutions acquire goods, services, and works at the right time, at the right price, and in accordance with Government Procurement Guidelines.
Poor procurement planning often results in delays, emergency purchases, budget overruns, project failures, audit observations, and inefficient use of public funds. This practical training programme is designed to help public sector officers develop the skills required to prepare and implement effective procurement plans.
More Details:
Phone: 0777 889838
Why Procurement Planning is Important
Procurement planning is more than preparing a list of purchases. It is a strategic process that aligns procurement activities with organizational objectives, budgets, and operational requirements.
Effective procurement planning helps organizations:
- Improve budget utilization
- Avoid unnecessary emergency purchases
- Ensure timely delivery of goods and services
- Reduce procurement delays
- Improve transparency and accountability
- Support project implementation
- Minimize procurement risks
- Achieve value for money
Who Should Attend?
This programme is suitable for:
- Procurement Officers
- Procurement Committee Members
- Technical Evaluation Committee Members
- Accountants
- Chief Accountants
- Administrative Officers
- Finance Officers
- Directors
- Project Managers
- Engineers
- Internal Auditors
- Provincial Council Officers
- Local Government Officials
- University Administrative Staff
- State Corporation Officers
- Ministry and Department Officials
Learning Objectives
At the end of the programme, participants will be able to:
- Understand the procurement planning process
- Prepare Annual Procurement Plans
- Forecast procurement requirements accurately
- Select appropriate procurement methods
- Align procurement activities with budgets
- Identify procurement risks
- Improve procurement efficiency and compliance
- Reduce procurement-related audit observations
Course Content
Introduction to Procurement Planning
- What is Procurement Planning?
- Importance of Procurement Planning
- Procurement Planning Principles
- Procurement Life Cycle
- Procurement Planning Responsibilities
Government Procurement Framework
- Government Procurement Guidelines
- Procurement Policies and Procedures
- Roles and Responsibilities of Officers
- Procurement Governance Requirements
- Compliance Obligations
Annual Procurement Planning
- Preparing Procurement Plans
- Identifying Procurement Requirements
- Prioritizing Procurement Activities
- Procurement Scheduling
- Monitoring Procurement Plans
Procurement Needs Assessment
- Identifying Organizational Requirements
- Demand Forecasting Techniques
- User Department Consultations
- Procurement Justification
- Requirement Verification
Budget Integration
- Linking Procurement Plans to Budgets
- Cash Flow Considerations
- Budget Availability Verification
- Cost Estimation Methods
- Financial Planning
Procurement Methods Selection
- Shopping Method
- National Competitive Bidding (NCB)
- International Competitive Bidding (ICB)
- Limited Bidding
- Direct Contracting
- Consultant Procurement Methods
Procurement Scheduling
- Procurement Timelines
- Tender Preparation Periods
- Evaluation Periods
- Contract Award Timelines
- Delivery Schedules
Cost Estimation and Market Analysis
- Market Research Techniques
- Price Estimation Methods
- Supplier Analysis
- Inflation Considerations
- Procurement Cost Control
Risk Management in Procurement Planning
- Procurement Risk Identification
- Supply Risks
- Budget Risks
- Market Risks
- Project Delay Risks
- Risk Mitigation Strategies
Monitoring Procurement Performance
- Procurement Performance Indicators
- Procurement Progress Reviews
- Procurement Reporting
- Performance Measurement
- Continuous Improvement
Procurement Audit Considerations
- Common Procurement Audit Findings
- Documentation Requirements
- Planning Deficiencies
- Compliance Monitoring
- Best Practices for Audit Readiness
Common Procurement Planning Problems Discussed
Participants will learn how to avoid:
- Last-minute procurement requests
- Poor cost estimates
- Budget shortfalls
- Procurement delays
- Incomplete procurement plans
- Emergency purchases
- Weak documentation
- Audit observations
- Contract implementation delays
Practical Exercises Included
Participants will gain hands-on experience in:
- Preparing an Annual Procurement Plan
- Procurement Scheduling
- Budget Integration
- Cost Estimation
- Procurement Risk Assessment
- Procurement Monitoring Reports
- Procurement Performance Evaluation
- Procurement Audit Reviews
Benefits of Attending
Participants Will Learn How To:
✔ Prepare effective procurement plans
✔ Improve procurement efficiency
✔ Align procurement activities with budgets
✔ Reduce procurement delays
✔ Improve compliance with procurement guidelines
✔ Minimize procurement risks
✔ Strengthen transparency and accountability
✔ Reduce procurement-related audit findings
Why Choose PRAG Institute?
PRAG Institute has extensive experience conducting professional procurement, finance, audit, and management training programmes for government institutions, ministries, local authorities, provincial councils, universities, and state-owned enterprises throughout Sri Lanka.
Our programmes focus on practical implementation, current procurement requirements, audit concerns, and best practices relevant to the public sector.
Frequently Asked Questions
Is this programme suitable for new procurement officers?
Yes. The programme covers both basic and advanced procurement planning concepts.
Will Annual Procurement Plans be discussed?
Yes. Participants will learn how to prepare, implement, and monitor procurement plans effectively.
Is this training relevant to government institutions?
Absolutely. The content is specifically designed for public sector procurement operations.
Will procurement audit issues be covered?
Yes. Common procurement planning weaknesses identified during audits will be discussed along with practical solutions.
Register for the Procurement Planning Training Programme
Develop the skills needed to plan procurement activities strategically, improve efficiency, and ensure compliance with Government Procurement Guidelines.
Contact PRAG Institute
Phone: 0777 889838
Email: info@pragservice.com
Website: www.pragservice.com